From delivery note to invoice
Each job is priced when it closes and stays as a delivery note waiting to be invoiced. At month-end, one invoice per customer with all their jobs behind each line. Or job by job, if your customer prefers it that way.
Transport invoicing · Spain and Italy
The invoicing software for your tanker transport company
For tanker hauliers established in Spain and Italy, each under its own country’s rules. From job to payment, nobody types up the invoice: it is derived from the order and its delivery notes, with cleaning, waiting time and extra costs already priced. Monthly grouping by customer, pro forma invoices, corrective invoices, series per company and compliance built in — VeriFactu and SII in Spain, fattura elettronica in Italy — without leaving the system you plan your jobs in.
Why
Errors creep in when you type, and now they can’t be erased
Under VeriFactu, Spain’s verifiable invoicing system, an issued invoice cannot be changed: any correction requires a corrective invoice. So the problem is no longer the invoice but what comes before it. When the rate, kilometres, waiting time and extra costs are already priced in the job itself, the invoice is a consequence, not a transcription.
What’s included
The whole cycle, from delivery note to bank
No exporting to another program halfway through.
Pro forma: a draft that is above board
The review with the customer is done on a pro forma invoice with its own provisional series, not on a parallel document. When you both agree, it becomes the final invoice.
Corrective invoices and credit notes
With their reason and a link to the original invoice, as the rules require. Telling apart cancelling — the invoice should never have existed — from correcting an amount or some details.
Several companies, kept apart
The haulage company, the tank trailer company and the cleaning station company live in the same system with separate numbering series, tax settings and data. Each one issues invoices with its own.
VeriFactu (Spain)
Ready as a system used exclusively in VERI*FACTU mode, in line with Spain’s Royal Decree 1007/2023 and Order HAC/1177/2024: issue and cancellation records, chained SHA-256 hash, QR code, chain verification, submission to the Spanish Tax Agency and a statement of conformity (declaración responsable) for each version. We switch it on with you, company by company.
SII (Spain)
For companies in Spain that file VAT monthly, the VAT record books are submitted through the Spanish Tax Agency’s e-office within four days, not counting Saturdays, Sundays or national public holidays. If your company crosses the large-company threshold, you don’t change software: you change mode.
Fattura elettronica and SdI (Italy)
If you operate in Italy, the system generates the electronic invoice in the official Italian format (tracciato) and sends it through the Sistema di Interscambio, handling the receipts (ricevute) it returns and their archiving.
Collections, SEPA batches and statements
Due dates, SEPA batches generated from the invoices themselves and reconciliation with bank statements. With the payment status visible without leaving the list.
Unpaid invoices and dunning
Tracking of what is overdue and unpaid, with every chasing action recorded on the invoice itself. So an unpaid invoice doesn’t depend on someone remembering it.
Accounting and tax returns
Journal entries, chart of accounts and financial years, with the tax returns that come out of invoicing itself: in Spain, forms 303, 347, 349 and 390 plus the withholding returns; in Italy, the VAT registers, the periodic VAT settlement and the LIPE data. Nothing keyed in twice. More in Giormo’s accounting.
Profitability per order
What you invoiced against what the job cost: diesel, tolls, driver, subcontracting and cleaning. Per order, per route and per customer, with the same data you have already entered once.
Sending and communication
The invoice goes by email to the right recipient at each customer, with its template, and a record is kept of what was sent and when. The same goes for due-date reminders.
Compliance
Which regulations are covered
Spanish and Italian rules, and which regulation each item corresponds to, so you can check:
VeriFactu (Spain) — Royal Decree 1007/2023 and Order HAC/1177/2024
A system used exclusively in VERI*FACTU mode, already in place, which we switch on with you, company by company: invoicing issue record generated with the invoice, cancellation record, chained SHA-256 hash, submission of the records to the Tax Agency, QR code with the required wording and the producer’s statement of conformity for each version, viewable from within the system. In Spain it is mandatory by 1 January 2027 for corporate income tax payers (Impuesto sobre Sociedades) and by 1 July 2027 for everyone else.
SII (Spain) — Royal Decree 596/2016 and Order HFP/417/2017
VAT record books kept through the e-office of Spain’s Tax Agency (Agencia Tributaria), within four days, not counting Saturdays, Sundays or national public holidays (Article 69 bis of the Spanish VAT Regulation). It applies to those who file VAT monthly: large companies, businesses registered in the REDEME (monthly VAT refund register) and VAT groups.
Fattura elettronica — Sistema di Interscambio (Italy)
The electronic invoice generated in the Italian format (tracciato) and sent through the SdI, handling delivery or rejection receipts (ricevute) and archiving them. For hauliers that operate or invoice in Italy.
Transport documents — DeCA and eCMR
The invoice is the end of the road, but before it come the transport documents, which do not fall under the Tax Agency: the DeCA, under Spain’s Ministry of Transport, for Spanish domestic transport from 5 October 2026, and the eCMR, the electronic consignment note of the CMR Convention, for international transport. They are generated from the same order the invoice will later come from.
FAQ
Frequently asked questions
Can I group the month’s jobs into a single invoice per customer?
Yes. It is the usual way of invoicing in transport: jobs build up as priced delivery notes and, when the period closes, one invoice is issued per customer with each job behind its line. You can also invoice job by job when the customer asks for it.
Does it cover VeriFactu and the SII?
Both. They are two Spanish systems that rule each other out — anyone in the SII is outside VeriFactu under article 3.3 of Royal Decree 1007/2023 — and a company can move from one to the other just by crossing the large-company threshold, so the system implements both routes.
Does it work if I also invoice in Italy?
Yes. Besides Spanish invoicing, the system generates the Italian electronic invoice (fattura elettronica) and sends it through the Sistema di Interscambio (SdI), handling the receipts (ricevute) it returns. Hauliers are using it in production in Spain and in Italy.
Can I invoice from several companies?
Yes. Each company in the group keeps its own numbering series, its tax settings and its data, separate from the others. It is a common need in transport, where the haulage company, the tank trailer rental company and the cleaning station company sit side by side.
Do I have to type up the invoice?
No. The invoice is derived from the order and its delivery notes: rate, kilometres, waiting time and extra costs are already priced in the job. That avoids transcription errors, which under VeriFactu can no longer be fixed by editing the invoice and require a corrective invoice.
Looking for the Spanish regulations in detail? Start with what VeriFactu is, go on to VeriFactu or SII and finish with what your software must comply with.
Show us how you invoice today
A short call is enough to see whether this fits you: how many companies issue invoices, whether you group by delivery note, whether you are in the SII and what hurts at month-end closing.
or email us at info@giormo.com